General information
There is no registration fee for taking part in SinFonIJA 13 (presenting or attending). If you would like to attend SinFonIJA, please fill in the registration form by Tuesday, 22 September:
https://forms.gle/itmx7FCwYkD3Y13Q7.
The conference will consist of regular talks, invited presentations, and poster sessions.
Regular talks are 25 minutes long, followed by a 10 minute Q&A session. We decided to give each presented a little extra time, compared to the usual 20 minutes, in case there are any technical difficulties, and in order to avoid rushed presentations.
Invited talks are 45 minutes long, followed by 15 minutes for discussion.
SinFonIJA talks will be presented as a password-protected Zoom meeting.
Before the conference
- Download and install Zoom: https://zoom.us/
- Configure settings
- Navigate to Settings by clicking the gear-shaped icon in the upper right corner, directly below the rounded square icon with your initials. Here you can access video and audio settings, along with many others.
- Enable the following settings:
- Audio > Mute microphone when joining a meeting
- Audio > Join audio by computer when joining a meeting
- Audio: Test out the mute/unmute button (usually on the bottom left of the screen), and click the carrot to the immediate right of the button to test out your microphone levels.
- Make sure you are comfortable with the background visible in your video, and that your face is clearly visible.
- Join a test meeting (https://zoom.us/test) to check your internet connection and the audio and video settings.
- Please make sure to convert the times listed in the program to your local time. All times given in the program are in the Central European Time (CET).
During the conference:
- Join the Zoom meeting. You will need a password to join the meeting. We will email the Zoom link and the password to all presenters and registered participants by Wednesday, 23 September 2020.
- We ask that you keep your
microphone muted during the talk you are attending, and only unmute yourself
during breaks or during the Q&A when instructed by the host/chair.
- The host may mute your microphone during a presentation if you forget to do so.
- It is up to you whether your camera is on, but we would encourage you to turn the camera on during the Q&A period, especially if you are asking a question.
- To ask a question, please use the
chat feature in Zoom. You can type your question directly into the chat, so that
the chair can read it out for the presenter, or write that you have a question
and ask it yourself when called on by the chair.
- In order for the Q&A periods to run maximally smoothly, please use the chat feature for all questions (as opposed to e.g. the ‘raise hand’ feature).
General Zoom tips
- Some features are only available on the computer (desktop) version of Zoom, not on a tablet/phone/etc. More information here: https://support.zoom.us/hc/en-us/articles/360027397692-Desktop-client-mobile-app-and-web-client-comparison.
- Quit unnecessary applications when using Zoom
- Use headphones if you're in a noisy environment or to reduce feedback
- Turn off your video if you are having trouble with your connection,
Poster sessions
We decided to hold poster session in a format that is maximally close to a live poster session. To this end, each poster session will consist of two components: ‘lightning talks’ and time allocated for browsing the posters online.
The ‘lightning talks’ are going to be held on Zoom prior to each poster session.
Posters are going to be displayed on a dedicated password-protected website, https://sinfonija13.wordpress.com/. Conference participants are invited to view and comment on the posters at any time, and poster presenters are going to be available to respond to comments in real time during the poster session that their poster is part of.
Poster presenters can also choose to be available on Zoom during the poster session. In this case, the registered participants will receive the link to that Zoom meeting in advance.